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Documentation Standard
A documentation standard defines the evidence needed to make a decision, handoff or completed task understandable and reviewable.
A documentation standard describes the records needed to explain work and demonstrate completion. PME's Operating Clarity Check asks whether a team can show what complete means for a work order closeout or owner report. The emphasis is on evidence another responsible person can review.
For example, a property team can identify the decision made, the supporting record, the responsible person and any unresolved next action. These are illustrative record elements, not a universal checklist. The standard concerns evidence of the work; a procedure describes how to perform it.
Source: PME Operating Clarity Check.
Frequently Asked Questions
Does receiving a file prove that the work is complete?
Receipt confirms that a file arrived. Completion depends on whether its contents provide the evidence required for that task. A documentation standard should make that distinction clear.
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